How ATrack Works
From Intake to Outcomes—A Unified Clinical Workflow
ATrack was built to mirror the real-life flow of ABA therapy, supporting providers across every stage of a patient’s journey. By connecting administrative, clinical, and session-level tools into a single ecosystem, ATrack ensures that every stakeholder—from admin staff to BCBAs to RBTs—can collaborate seamlessly to deliver more effective therapy and better outcomes.
Intake & Setup
It all begins when a new patient is onboarded into ATrack. Administrative staff enter basic demographic and insurance information, upload authorizations, and assign the patient’s schedule. Once a BCBA and RBT are added to the case, they immediately gain visibility into the patient’s profile—setting the stage for collaborative, streamlined care.
Assessment & Planning
With the patient assigned, the BCBA conducts a formal assessment (e.g., VB-MAPP, Vineland, ABLLS-R) and inputs the results directly into ATrack. These scores trigger intelligent goal recommendations, drawn from ATrack’s expansive and developmentally sequenced goal library. BCBAs can choose from these suggestions, select additional goals manually, or create fully custom programming.
Each goal is further tailored using granular settings—target types, trial structure, mastery criteria, and more. Maintenance and regression thresholds can also be configured, allowing ATrack to automate status updates as progress unfolds. For more advanced programming, goals can be “tethered” together so that mastering one target automatically unlocks the next.
When the treatment plan is finalized, the BCBA creates session playlists that define what the RBT will focus on. These playlists are completely customizable—perfect for daily therapy, weekly themes, or special contexts like community outings.
Session Delivery & Data Collection
RBTs access session playlists in real-time through the ATrack mobile app. During therapy, they collect data directly against goals and targets, log behavioral incidents (such as elopement or aggression), and record relevant session notes—all from the palm of their hand.
ATrack’s Offline Mode ensures sessions can proceed uninterrupted even without internet access. At session close, digital signatures from both the RBT and caregiver help reinforce data integrity and compliance. If additional notes are needed post-session, therapists can reopen and edit entries as needed.
Data Review & Clinical Adjustment
With session data synced to the Treatment Portal, BCBAs can review performance across individual targets, analyze trends, and make informed adjustments to the plan. Whether it’s revising playlists, adding new goals, or tweaking existing thresholds, BCBAs have the tools to iterate quickly and effectively.
Crucially, ATrack allows BCBAs to add phase change indicators—visual markers that track important contextual shifts (like changes in environment, reinforcers, or caregiver involvement). These markers help teams understand the “why” behind fluctuations in performance, providing richer clinical insights over time.
Ongoing Progression
Therapy isn’t static, and neither is ATrack. The system is built for continuous refinement—enabling BCBAs to loop through cycles of session review, goal modification, and playlist updates. As the patient grows and their needs evolve, ATrack evolves with them.
Audit-Ready Billing & Reimbursement
At the close of each billing cycle, admin staff return to the Management Portal to generate export-ready documentation for payers. Billing data is organized to meet insurance expectations—ensuring that all sessions are linked to authorizations, include proper signatures, and contain the clinical detail required to reduce denials and withstand audits.
One Platform. Every Phase of Care.
ATrack doesn’t just support therapy—it powers it. By linking together assessments, treatment planning, session delivery, progress monitoring, and billing, ATrack creates a shared foundation where therapy teams can do their best work without friction or compromise.